In working for federally funded projects, there are certain documents that contractors or subcontractors must comply with. One of them and rather the most important is the WH-347 or the Certified Payroll Form, which is a document that has a detailed description of the wages paid to each employee - the hours rendered, benefits withheld, and employee contributions.
In the previous article on Reports Used to Fill Out the WH-347 Form, it was discussed the process and completion of the certified payroll form. Aside from the pretty standard guidelines, what other points that contractors must take note of in submitting the payroll report?
Contractors must submit a payroll report on a weekly basis. This allows the government to monitor the contractors and ensure that workers are paid fairly. It is also a necessity to keep supporting documentation.
Examples of other supporting documentation that may be required are the following:
- Payroll Authorization Letter
- “No Work” Report Form
- Fringe Benefits Form
- “Other” Deductions Form
- Employee Authorization of Payroll Deductions Letter
- Employee Listing Form
Take note that not all of the mentioned forms above are necessarily required, however, it is best to prepare and keep track of those documents when needed. Reporting documentation may be required when submitting your certified payroll reports, or it may be requested later. As a result, it is best practice to keep all documentation as you work through the project and report. So that when the time comes and it is requested, you are not scrambling.
